Settings > Calendar

The Calendar section of the Settings app is where you edit open and closed hours for the library service points.

The Check out app references the logged-in user’s service point when loaning items to patrons and calculating their due dates. That means that the service point must have an existing calendar that covers the time period that the item is being loaned for in order for the check out to be successful.

Permissions

To interact with Settings > Calendar, a user needs to be assigned at least one of the following permission:

  • Settings (Calendar): Can view calendar events. This permission allows the user to view calendar events.
  • Settings (Calendar): Can create, view, edit, and remove calendar events. This permission allows the user to create, view, edit, and remove calendar events.
  • Settings (Calendar): Can create, view, and edit calendar events. This permission allows the user to create, view, and edit calendar events.

Settings > Calendar > Library Hours

Use this setting to manage library hours. The library hours include both regular library hours and actual library hours. The regular library hours are the expected hours for each library service point. The actual library hours include exception periods such as weather closings or expanded hours for exams.

Creating Regular Library Hours

  1. Select the service point to add regular library hours.
  2. Click New.
  3. Enter Valid from and Valid to dates in the boxes. The dates cannot overlap with another existing library hours schedule.
  4. Enter a Name.
  5. Click and drag to select the time blocks on the calendar when the service point will be open.
  6. Click Save & Close.

Editing Regular Library Hours

  1. Click the pencil icon next to the regular library hours you want to edit.
  2. To add new open hours, click and drag to create a new time block on the calendar. If you need to shorten an open block, you will need to delete the block and then recreate it with the shorter hours.
  3. Click Save & Close. The regular library hours are updated.

Deleting Regular Library Hours

  1. Click the pencil icon next to the regular library hours you want to delete.
  2. At the bottom of the screen, click Delete.
  3. In the Delete Regular Library Hours dialog, click Delete. The regular library hours are deleted.

Creating Exception Periods

  1. In the calendar pane, click Open Calendar to Add Exceptions.
  2. At the bottom of the screen, click + New Exception Period.
  3. In the Service points pane, select the service point(s) where you want to add exceptions to regular hours.
  4. In the New: Exception Period pane, enter Valid from and Valid to dates in the boxes.
  5. Enter a Name in the box.
  6. Enter Valid from and Valid to dates in the boxes.
  7. If the service point will be closed all day on the dates specified, click Closed.
  8. Enter the Opening Time and Closing Time in the boxes, if appropriate.
  9. Click Save & Close. The exceptions to regular library hours are updated.

Editing Exception Periods

  1. In the calendar Circulation desk pane, click Open Calendar to Add Exceptions.
  2. In the Service Point pane, select the service point you want to edit.
  3. Click the exception period you want to edit. The exception periods are highlighted in red.
  4. In the Edit: Exception Period pane, edit the exception period.
  5. Click Save & Close. The exceptions to regular hours are updated.

Deleting Exception Periods

  1. Click Open Calendar to Add Exceptions.
  2. In the Service Point pane, select the service point you want to delete.
  3. Click the exception period you want to delete. The exception periods are highlighted in red.
  4. In the Edit: Exception Period pane, in the bottom right, click Delete.
  5. In the Delete Exceptional Period dialog, click Delete. The exception period is deleted.
Last modified May 11, 2022